Running a successful business makes it important to effectively manage your time. If your business is does not manage the office time wisely, how can customers rely on you to help them get their jobs done in time? Here are a few ideas how to make managing time less stressful and more productive:
Create a written to-do list. Write down everything you need to complete for each project or daily activities. Try not to create a mental list since this may add to being overwhelmed when items are forgotten mid-day. Crossing tasks off as they are completed will help you feel a sense of accomplishment. The crossed off tasks can give you a status overview of your day or a project.
After the to-do list has been created, rearrange the tasks by priority. Put the time-consuming and most difficult tasks as the first items. People tend to be more efficient in the morning. Your time will be managed better by completing the most difficult or time-consuming tasks before you start to feel fatigued later in the day.
Some people work better with deadlines. If you fall into this category, move your deadline time up by 30 minutes to 1 hour. This gives you a time to strive for and gives you a little freedom if you need extra time without missing the deadline.
Limit your urge to multitask when in stressful situations. Mistakes can happen if trying to multitask, focus on finishing one to-do task before starting another task.
On the days you don't complete your list, try to identify what was holding you back from completing more items on the list. Was the priority order wrong, too many phone call interruptions or issues out of your control? Stay calm and figure out how to fix these distractions for the following day.
Managing your time will help your business operations run smoother and customers will notice and appreciate the good service.